The Electronic Forms service, with integrated workflow management, provides a single centralised, intuitive platform on which existing forms can be automated, accessed and managed using any device with a web browser.


Rules and workflows for completing and submitting forms are fully automated and all information is captured, stored securely and made available to all that require access.


Role based access provides for administration, approval, rejection functions. Signatures (patient or health/social worker/clinician etc.) can also be captured where the service is accessed from tablets and Trust wide and department dashboards are also included.




  • Digital signatures available
  • Effective using both static and mobile devices
  • Enables sharing through approval, alerting and broadcasting functionality
  • Supports navigation and image management functions
  • Automated workflow and approval process for the recording of outcomes
  • Different levels of user access to submit and view data
  • Encrypted database for secure online submissions and access
  • My e-Forms functionality provides personalised use of the service
  • Links available to EPR, EDRM and Data Warehouses




  • Automation digitisation of forms quickly and cost-effectively
  • Data accuracy increased through on-line validation
  • No software installation required
  • Service complies with the NHS Data Security & Protection requirements
  • Access to the service through any internet-enabled device
  • Hosted securely at an ISO27001 accredited facility
  • Simple e-form creation process
  • Flexible access using any internet-enabled device
  • Key element of moving an organisation towards paperless operation
  • Rapid deployment of new forms



Many forms are already deployed on the platform with some examples being:

Patient completed forms include: 

Family History Form

Allows patients and other family members to provide historical and current medical information using their own home-based computers and tablets.


Maternity Referral

see Maternity Self-referrals (IGmat)


Private Patients

see Private Patients Management (IGpp)


Other forms currently in use include: 

MDT Referrals

This workflow and electronic forms service has recently been deployed to support the Vascular Multi-Disciplinary Team Meeting process.


Admission & Discharge to Social Care forms

This innovative, easy to use e-Forms service is being used by 260 ward staff as part of a Trust’s ‘paperless’ strategy.


Private Patient Service

This enables patients, and their referrers, to securely submit enquires and medical records to the Private Patients Referral Team.


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